Migration to the cloud is a big decision for enterprises (and businesses
of all sizes), and therefore requires thorough evaluation of IT systems
in order to optimize the value on business processes and user adoption.
Office 365 is Microsoft’s fastest growing product, and it is predicted
that a growing number of companies will adopt Microsoft’s cloud
environment in 2012. So, what should enterprises take into account when
migrating to Office 365?
We have identified some “tips” that we believe are vital as you plan your migration. Identify the functionality you require
Office 365 provides the all of the functionality that many users
require but it is does not contain all of the features found in Office
2010. In most companies there will be groups of power users that rely
heavily on the advanced features of Office 2010 while many other users
have more basic needs. Identifying which users in your company fall into
each group, and only migrating those users whose needs are met with the
features available in Office 365 is vital information for a successful
migration. Take small steps:
Office 365 cloud could be problematic depending on the platforms your
business has in place. We suggest taking small steps through the
migration process – test an application, and then strategically move
other applications. Microsoft recommends implementing a 3-6 month pilot
program to test the impact on applications and files to the cloud
environment. Minimize the scope of the migration:
Moving data, whether it is files or emails, can be a time consuming and
costly process. Reviewing the data and archiving old or obsolete files
prior to the migration is a great way to speed up the migration process. Choose the right Office 365 plan for your enterprise:
Care must be taken in assessing the Office 365 packages. Keep in mind
your business’s size and future needs. Office 365 is a pay-as-you-go
system. Office 365 will let you sway between plans, but it may impact
cost and/or time delays.
Provide mobility to all employees:
Ultimately, the cloud is
about mobility. When your enterprise moves to Office 365, it is vital to
check the compatibility of this service with the devices your employees
will use, such as mobile devices, smart phones and tablet computers.
Microsoft Office 365 offers a lot of features for growing organizations. As mentioned in our previous article Why choose Office 2010 instead of Microsoft 365
we recommend enterprises to consider coupling cloud and desktop to
achieve the optimum level of system availability and reliability.